HR Administrator

# of Openings
Human Resources (HRE)
Position Type
Permanent Full-Time

Role Description

The HR Administrator is responsible for HR operational tasks and support of HR team members, managers and employees. Supports various types of HR processes.


HR Administration

  • Responsible for the maintenance of employee records using the HR systems;
  • Ensuring HR system information is accurate and up to date;
  • Maintain and develop personnel files and records for all employees and all other HR related business;
  • Personnel files database administration;
  • Communication with employees regarding personal changes, copying, filing in personal file (ID card, passport, change of name, change of insurance company, change of bank account, etc. );
  • Ensure that all employee documentation is scanned if needed, archived accordingly;
  • Employment contracts preparation;
  • Employment contracts - signing with candidates;
  • Amendments preparation, distribution;
  • Be fully responsible for New Joiners, Leavers processes and probation period management;

Pre-employment Screening

  • Administer pre-employment screening for new joiners and employment screening for employees;
  • Communication with candidates and external providers;

Onboarding & Induction Training

  • Co-ordination of Induction training

  • Ron Attendance system account set up;
  • Processing new joiner documents;
  • Health insurance company registration;
  • Health insurance card handover;

Attendance & CZ Payroll

  • Maintain local attendance system RON;
  • Collect inputs for payroll (sick leave notes, public holidays, attendance, holidays, absences, overtime, etc.);
  • Check attendance against paper documents, resolving discrepancies;
  • Close attendance for respective payroll run;
  • Communication with payroll provider;
  • Payslips & meal vouchers distribution;
  • Communication with Social security office;
  • Communication with labour office (foreigners) - evidence of newcomers and leavers;
  • Exit documents for leavers - sending to leavers Confirmation of Employment, POZP, ELDP, meal vouchers, payslips;
  • Salary confirmation for loans, mortgages, labour office, etc.


  • Ordering meal vouchers based on attendance;
  • Ordering Cafeteria vouchers;
  • Administration of Language Lessons (Czech/English) and communication with local provider;
  • Administration of Health and Fitness benefits;

Health & Safety 

  • Administration of mandatory entry and repetitive medical examinations Emergency contacts;
  • Mandatory H&S requirements for Brno premises;
  • Coordination with Office admin team;

Relocation Support

  • Administration of relocation package (drawing of assigned amount, reimbursements);
  • Provide support to employees or new starts relocating to Brno;

 Charity & Sponsoring

  • Supervise charity activities;
  • Initiate improvements, other/new charity actions;

Experience Required

  • Experience working in an HR environment;
  • Orientation in CZ Payroll and HR administration;
  • Innovative approach and open to new trends in HR;
  • Highly organised and able to prioritise workload paying particular attention to detail;
  • Strong communication and interpersonal skills, and ability to build relationships with stakeholders across the business;
  • Flexible and able to adapt to changing priorities;
  • Knowledge of MS Office, fluent English;

About FNZ

FNZ is a global financial technology and asset servicing provider which powers the wealth management, administration and custodian platforms for some of the world's leading financial institutions. These customers include life insurers, retail and private banks, asset and wealth managers and financial adviser groups based across the UK, Europe, Asia, Australia and New Zealand.


We believe that enhancing client engagement, lowering costs, delivering a seamless service and enabling personal solutions are key to helping people achieve their financial goals. We partner with major financial institutions to enable them to provide wealth management services to their clients across direct, intermediated and workplace channels that reflect these principles.


We develop long-term partnerships with our customers to enable them to get to market quickly with a market-leading digital proposition, transform their customer service offering and grow assets under management across multiple distribution channels.


Our customers include AMP, ANZ, Aviva, AXA Wealth, Bank of New Zealand, Fideuram Vita, HSBC, Mercer, National Australia Bank, HSBC, Santander, Santander Asset Management, Standard Life, UBS and Zurich.  In all we partner with 42 institutional customers worldwide. 


FNZ employs over 1,000 people with offices in Edinburgh, London, Bristol, Brno (Czech Republic), Shanghai, Hong Kong, Singapore, Sydney, Melbourne and Wellington.


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