• Distributions Officer

    Job Locations UK-Edinburgh
    # of Openings
    Position Type
    Permanent Full-Time
  • Role Description

    The Distributions Team is responsible for the end to end identification, maintenance and processing of all Distributions across a diverse range of clients.  


    Team Responsibilities


    • Work closely with Third Party Custodians to identify all relevant Distributions
    • Reconcile and pay all income received to client accounts within required regulatory and client-driven timeframes.
    • Manage the entire lifecycle of a distribution from initial expectation to posting, investigating and resolving all issues as they arise.
    • Work with External Fund Managers to obtain distribution advice, tax vouchers and payment information
    • Work closely with Business Risk Champions and Senior Officers to identify and manage operational risk.
    • Maintain multiple distribution schedules on daily basis
    • Work with Asset and Cash reconciliation teams to ensure any cash / asset breaks are matched and closed down within agreed timeframes.
    • Liaise with other departments in order to complete tasks and resolve any issues
    • Assist other team members with issues as and when required
    • Review and enhance operational processes on a regular basis.
    • Interact with key clients on a weekly basis.
    • Actively work to reduce the number of outstanding client queries and issues.
    • Monitor client reports such as the HMRC ISA reports
    • Audit of daily postings for data integrity

    Role Responsibilities


    • Data Input: Input data timely and accurately across platforms
    • Client Liaison: Liaison with new and existing clients,
    • Fund Manager Liaison: Liaison with Fund Managers and third parties.
    • Effective Communication: Ensure that information is communicated effectively to necessary parties and in a timely manner for purpose of rapid resolution
    • Record keeping: Maintain records as required to ensure the investment process is transparent to regulators and external auditors
    • Procedures: Contribute to and maintain relevant and robust documented procedures
    • Projects: To support project work that impacts your specific team or processes
    • Continuous improvement: Continually assess the processes and controls and introduce improvements or efficiencies
    • Other Tasks: To undertake any other projects/ tasks as may reasonably be required to facilitate the smooth operation of the company.


    Expected Behaviours

    • Accuracy: To ensure that completion of daily tasks are true and accurate
    • Efficiency: To ensure that completion of daily tasks are executed in a timely manner and deadlines are met
    • Regulatory knowledge: To ensure daily tasks are completed in line with regulations as directed by Manager.
    • Planning: To prioritise the work to ensure all activities are completed on time and within agreed deadlines
    • Industry Awareness: be aware of external events that may impact on your tasks or role, take an interest in the industry you work in,
    • Working across Boundaries: FNZ operates in an environment that encourages staff to learn about the end-to-end processes, this helps to ensure our staff are kept engaged and challenged throughout their career.
    • CPD; develop, track and evidence professional and technical knowledge and skills via training and development in order to meet Continuing Professional Development (CPD) requirements as outlined in the T&D Framework .



    Experience Required



    • Qualifications: FS Industry recognised qualifications- IOC, Investment Certificate or CFA or working towards.
    • Experience: 1 plus years in a similar role.
    • Knowledge: Good knowledge of UK markets, and some knowledge of European and Global markets.
    • 3rd parties: Experience working with Pricing Vendors, Crest, Third Party Administrators or other similar types of Mutual Funds or Equity providers.
    • Systems: have worked with key custody systems e.g. Autorec, EMX.


    About FNZ

    FNZ is the market leading provider of technology and administration services to major financial institutions in the platform and wealth management sectors across the globe. We partner with life companies, banks, asset managers and discretionary wealth managers to enable them to develop and distribute financial products and services to their customers across all major distribution channels.

    FNZ has a strong blue-chip customer base including Standard Life, Axa Wealth, JP Morgan, HSBC, AMP, National Australia Bank, Bank of New Zealand, Friends Life, UBS, Zurich Financial and Close Brothers Asset Management. It has helped these customers grow to around £55 billion of platform assets in aggregate. FNZ now employs over 700 people with offices in Edinburgh, London, Bristol, Brno (Czech Republic), Wellington and Sydney.



    • Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies;
    • Remuneration and career advancement is based on individual contribution and business impact rather than tenure or seniority;
    • We provide significant financial rewards for high performing individuals; and
    • We provide global career opportunities for our best employees at any of our offices in the UK, Czech Republic, Australia or New Zealand.


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